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Administrative Assistant
Hybrid — 2 days on-site, Houston, Texas, USA Full-time · Hybrid Monday–Friday, 40 hours per week with flexible start times
$38k – $55k / yr
About the role
Keep the office running so the rest of the business can focus on customers.
What you'll do
- Manage incoming correspondence and route it to the right team
- Book travel, meeting rooms and supplier appointments
- Maintain office supplies and vendor relationships
- Prepare meeting agendas, minutes and follow-up actions
- Support finance with expense collation and receipts
- Greet visitors and coordinate site access
- Prepare, format and file documents, contracts and internal records accurately
- Maintain digital filing systems so records can be retrieved quickly and securely
- Coordinate calendars, meetings and deadlines across multiple stakeholders
- Verify data for completeness and correct discrepancies before records are finalised
- Produce weekly status reports for managers and flag anything at risk
- Handle confidential information in line with company privacy policies
Required qualifications
- 2+ years in an administrative role
- Legally authorised to work in the country or region you are applying from
- Professional, dependable and comfortable working to clear standards
Nice to have
- Bookkeeping or invoicing exposure
- Experience working with international customers
- Previous experience in a fast-growing company
Skills we look for
Attention to detailDocument managementGoogle Workspace / MS OfficeCalendar coordinationDiscretion with confidential data
Benefits & perks
- Paid training and onboarding
- Weekly pay with direct deposit
- Home-office equipment stipend
- Paid time off and public holidays
- Performance bonuses
- Internal promotion pathway
Training provided
Two-week paid onboarding covering our products, delivery process, systems and customer standards, followed by ongoing coaching and monthly skills sessions.
Career growth
Clear progression path with performance reviews every six months. Most of our team leads and managers were promoted internally within 18 months.
Darrell Wilde Estate is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for every employee, regardless of race, colour, religion, gender, gender identity, national origin, disability, age or veteran status.