All roles
Operations
Virtual Real Estate Assistant
Remote — Global Full-time · Remote Monday–Friday, 40 hours per week with flexible start times Minimum 4 hours overlap with US Eastern Time (UTC−5)
$16 – $25 / hr
About the role
The dependable engine behind our agents — you keep listings accurate, calendars tight and paperwork moving so the sales team can stay in front of customers.
What you'll do
- Prepare and publish listing content, photos and specification sheets
- Manage agent inboxes and calendars across multiple time zones
- Chase missing documents from buyers, lenders and suppliers
- Build weekly activity reports for the sales manager
- Order marketing materials and coordinate photography schedules
- Keep the shared drive organised with a strict naming convention
- Prepare, format and file documents, contracts and internal records accurately
- Maintain digital filing systems so records can be retrieved quickly and securely
- Coordinate calendars, meetings and deadlines across multiple stakeholders
- Verify data for completeness and correct discrepancies before records are finalised
- Produce weekly status reports for managers and flag anything at risk
- Handle confidential information in line with company privacy policies
Required qualifications
- 1+ year of virtual assistant or admin support experience
- Confident with cloud tools and shared drives
- Legally authorised to work in the country or region you are applying from
- Professional, dependable and comfortable working to clear standards
Nice to have
- Prior real estate brokerage support experience
- Experience working with international customers
- Previous experience in a fast-growing company
Skills we look for
Attention to detailDocument managementGoogle Workspace / MS OfficeCalendar coordinationDiscretion with confidential data
Benefits & perks
- Paid training and onboarding
- Weekly pay with direct deposit
- Home-office equipment stipend
- Paid time off and public holidays
- Performance bonuses
- Internal promotion pathway
Training provided
Two-week paid onboarding covering our products, delivery process, systems and customer standards, followed by ongoing coaching and monthly skills sessions.
Career growth
Clear progression path with performance reviews every six months. Most of our team leads and managers were promoted internally within 18 months.
Darrell Wilde Estate is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for every employee, regardless of race, colour, religion, gender, gender identity, national origin, disability, age or veteran status.